Last content update: 11/9/23
Face Masks are required in Patient Care Areas of Healthcare Delivery Facilities during the Winter Respiratory Virus Period, from November 1 through March 31. For more information, see the full Health Order text or visit the Public Health Orders Frequently Asked Questions webpage.
Enrolling to be a COVID-19 vaccine provider
First Steps to Becoming a Vaccine Provider
Review COVID-19 Vaccine Provider Requirements
Double check that your practice meets the necessary requirements to be a COVID-19 vaccine provider. There is some training, reporting, and storage unit information that may be asked of you as you go through this process.
Enroll in COVID-19 Vaccine State and Federal Systems
There are three online platforms that all COVID-19 vaccination providers use.
California Immunization Registry (CAIR2)
CAIR2 is the State of California’s immunization information system where individuals’ vaccination data is stored.
All vaccine providers must enroll in myCAvax, the state’s COVID-19 vaccine provider management platform.
COVID-19 vaccination providers are required to report their inventory to a national system called VaccineFinder. After completing myCAvax enrollment, you will receive information via email about creating an account in VaccineFinder’s COVID Locating Health Provider Portal.
Getting Started as a Vaccine Provider
Vaccine Provider Onboarding and Orientation Meeting
Prospective COVID-19 vaccine providers must attend a 30-minute meeting with the Public Health Department before receiving vaccine.
Once you have completed your enrollment in the three required platforms, please contact us via email at [email protected] to schedule your 30-minute meeting with our team.
Providers must request for COVID vaccine from the County of Santa Clara Public Health Department using the myCAvax platform. If approved, the vaccine request is fulfilled via direct shipment by FedEx or UPS. The Public Health Department also offers local redistribution for providers that are unable to handle the minimum order quantities set by the CDC for direct shipment. Locally redistributed vaccine supply can be delivered to your practice location or picked up directly from our redistribution center.
Vaccine options and receiving cadences will be reviewed during the 30-minute meeting with the Public Health Department to help you assess which product and method of fulfillment would be best for your practice.
Data is very important to help the federal, state, and local health departments make informed decisions. As a COVID-19 vaccine provider, you will need to report certain information such as:
- Vaccine administration data
- Temperature excursions
- Spoiled, expired, or wasted vaccine doses
- Inventory on hand
- Adverse reactions
- Vaccine administration errors
More detailed information on California vaccine reporting requirements can be found on CDPH’s EZIZ.org/COVID website.
Understanding How to Manage and Administer Vaccines
Vaccine Management – Storage, Handling, and Inventory
Storage and handling of COVID-19 vaccines has simplified significantly since their initial release in December 2020. All available COVID-19 vaccines can now be stored at refrigerated temperatures, so providers can store them with other vaccine products.
For specific guidance including acceptable temperature ranges, refer to the Storage and Handling sections in the Fact Sheets for Healthcare Providers that are available on the CDC’s COVID-19 vaccine website or the CDC's Vaccine Storage and Handling Toolkit.
Fact Sheets For Recipients and Caregivers are available in place of the CDC vaccine information statements (VIS) with which you might be familiar. Please visit the FDA’s COVID-19 Vaccines website to access these product-specific fact sheets.