Last content update: 12/28/22
I am a healthcare provider…
Enrolling to be a COVID-19 vaccine provider
First Steps to Becoming a Vaccine Provider
Review COVID-19 Vaccine Provider Requirements
Double check that your practice meets the necessary requirements to be a COVID-19 vaccine provider. There is some training, reporting, and storage unit information that may be asked of you as you go through this process.
Enroll in COVID-19 Vaccine State and Federal Systems
There are three online platforms that all COVID-19 vaccination providers use.
California Immunization Registry (CAIR2)
CAIR2 is the State of California’s immunization information system where individuals’ vaccination data is stored. Ensure your facility is enrolled in CAIR2, has a CAIR2 ID (aka: Org Code), and is able to report vaccine doses within 24 hours of administration. You will need your organizational CAIR ID during the registration processes for the other online platforms.
Visit the CAIR2 website if you need to enroll.
All vaccine providers must enroll in the myCAvax state system, the state’s COVID-19 vaccine provider management platform. Use this provider enrollment worksheet from the state to help you prepare for the questions in the myCAvax online application. If you have multiple locations that you expect to receive vaccine, you will need to register each of them in myCAvax.
COVID-19 vaccination providers are required to report their inventory once a week (every Friday by 5pm) to a national system called VaccineFinder. After completing myCAvax enrollment, you will receive information via email about creating an account in VaccineFinder’s COVID Locating Health Provider Portal.
Getting Started as a Vaccine Provider
Vaccine Provider Onboarding and Orientation Meeting
Prospective COVID-19 vaccine providers must attend a 30-minute meeting with the Public Health Department before receiving vaccine.
Once you have completed your enrollment in the 3 required platforms, please contact us via email at [email protected] to schedule your 30-minute meeting with our team.
The County of Santa Clara Public Health Department supplies vaccine following a “redistribution model,” meaning that providers request vaccine from the Public Health Department using the myCAvax platform. If approved, the vaccine request is fulfilled from our warehouse. Depending on your practice's preference and vaccination schedule, the vaccine may be delivered to your practice location or picked up from the warehouse.
Alternatively, providers that can handle the minimum order quantities set by the CDC may place orders for direct shipment by FedEx or UPS. Options for ordering will be reviewed during the 30-minute meeting with the Public Health Department to help you assess which would be best for your practice.
Data is very important to help the federal, state, and local health departments make informed decisions. There is also currently a County-wide health order from January 7, 2021 that guides vaccine information disclosure.
To become and continue as a COVID-19 vaccine provider, you will need to meet the following reporting requirements:
|System Name||What to Report||Reports sent to…|
More information on California vaccine reporting requirements can be found on the CDPH website.
Understanding How to Manage and Administer Vaccines
Vaccine Management – Storage, Handling, and Inventory
A lot has changed since the COVID-19 vaccines came out in December 2020. Storing and handling COVID-19 vaccine is easier for providers. All available COVID-19 vaccines can be stored in refrigerators. This means no freezer required—ultra-low or otherwise!
For specific guidance including acceptable temperature ranges, refer to the Storage and Handling sections in the Fact Sheets for Healthcare Providers or the CDC's Vaccine Storage and Handling Toolkit.
- Novavax COVID-19 Vaccine, Adjuvanted Fact Sheet for Healthcare Providers Administering Vaccine
- Pfizer-BioNTech Vaccine Fact Sheets for Healthcare Providers
- Moderna Vaccine Fact Sheet for Healthcare Providers Administering Vaccine
- Janssen Vaccine Fact Sheet for Healthcare Providers Administering Vaccine
Fact Sheets for Patients
- Novavax COVID-19 Vaccine, Adjuvanted Fact Sheet for Recipients. Available in additional languages.
- Pfizer-BioNTech Vaccine Fact Sheets for Recipients. Available in additional languages.
- Moderna Vaccine EUA Fact Sheet for Recipients. Available in additional languages.
- Janssen Vaccine EUA Fact Sheet for Recipients. Available in additional languages.
Fact sheets for recipients of the vaccine are available in place of the CDC vaccine information statements (VIS) with which you might be familiar.