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County of Santa Clara vaccine activities
County planning and preparation includes partner and stakeholder engagement, vaccine provider education and enrollment, storage and handling capacity assessment, and other activities.
Enrolling to be a COVID-19 vaccine provider
Ordering and providing vaccines to patients is much simpler today than it was initially. Providers can request as little as a single vial of any vaccine brand.
Becoming a registered COVID-19 vaccine provider to receive free vaccines from the County is easy. The state of California Public Health Department is also available to help answer your questions and direct you to resources you may need at (833) 502-1245 or [email protected]
First Steps to Becoming a Vaccine Provider
Review COVID-19 Vaccine Provider Requirements
Double check that your practice meets the necessary requirements to be a COVID-19 vaccine provider. There is some training, reporting, and storage unit information that may be asked of you as you go through this process.
Enroll in COVID-19 Vaccine State and Federal Systems
There are three online platforms that all COVID-19 vaccination providers use.
- California Immunization Registry (CAIR2)
CAIR2 is the State of California’s immunization information system. Ensure your facility is enrolled in CAIR2 and be able to report vaccine doses within 24 hours of administration. You will need your organizational CAIR ID during the registration processes for the other online platforms.
Visit the CAIR2 website if you need to enroll.
Questions? Contact your local CAIR representative, email the CAIR help desk at [email protected], or call (800) 578-7889 during business hours.
Potential vaccine providers must enroll in the myCAvax state system. Use this provider enrollment worksheet from the state to help you prepare for the questions in the myCAvax online application. If you have multiple locations that you expect to receive vaccine, you will need to register each of them in myCAvax.
For assistance with the myCAvax enrollment process, email [email protected] or call (833) 502-1245, option 2. Additional myCAvax training is available.
COVID-19 vaccination providers are required to report their daily inventory to a national system called VaccineFinder. After completing myCAvax enrollment, you will receive information via email about creating an account in VaccineFinder’s COVID Locating Health Provider Portal.
More information will be provided during a Vaccine Provider Onboarding and Orientation Meeting with the County of Santa Clara Public Health Department.
Understanding How to Manage and Administer Vaccines
Vaccine Management – Storage, Handling, and Inventory
A lot has changed since the vaccines came out in December. Storing and handling COVID-19 vaccine is easier for providers. Pfizer can be stored at refrigerated temperatures longer, Moderna can be at refrigerated or room temperatures for longer, and you don’t need to worry about having an ultra-low temperature freezer.
Each COVID-19 vaccine has unique storage and handling requirements. Providers must comply with all vaccine management updates issued by the manufacturer and by federal, state, or local health departments.
- State and Federal Vaccine Management Requirements
- Manufacturer Resources for Vaccine Management
Fact Sheets for Vaccine Recipients
- COVID-19 Pfizer-BioNTech Vaccine EUA Fact Sheet for Recipients. Fact Sheet is available in additional languages.
- COVID-19 Moderna Vaccine EUA Fact Sheet for Recipients. Fact Sheet is available in additional languages.
- COVID-19 Janssen Vaccine EUA Fact Sheet for Recipients. Fact Sheet is available in additional languages.
Fact Sheets for Recipients of the vaccine are available in place of the CDC vaccine information statements (VIS) with which you might be familiar. CDC provides more information about EUA Fact Sheets.
People who received two doses of an mRNA COVID-19 vaccine (Pfizer or Moderna) and who are moderately or severely immune compromised are eligible for a third dose.
- FDA Announcement – August 12, 2021
- Interim Clinical Recommendations for Additional Dose in Immunocompromised Individuals – August 31, 2021
- Patient education flyer
- Immunization Action Coalition – Managing Vaccine Reactions
- CDC interim considerations: preparing for the potential management of anaphylaxis after COVID-19 vaccination
Getting Started as a Vaccine Provider
Vaccine Provider Onboarding and Orientation Meeting
We understand that there can be a lot of information that changes over time and many different platforms for COVID-19 vaccine providers to keep straight. To orient providers to the County of Santa Clara’s vaccine redistribution process and to share vaccine education tailored to your needs, prospective COVID-19 vaccine providers must attend a 30-minute meeting with the Public Health Department before receiving vaccine.
Once you have completed your enrollment in the 3 required platforms, we will get in touch about your 30-minute meeting with our team.
The County of Santa Clara Public Health Department supplies vaccine following a “redistribution model,” meaning that providers request vaccine from the Public Health Department using the myCAvax platform. If approved, the vaccine request is fulfilled from our warehouse. Depending on your practice's preference and vaccination schedule, the vaccine may be delivered to your practice location or picked up from the warehouse.
Data is very important to help the federal, state, and local health departments make informed decisions. There is also currently a County-wide health order from January 7, 2021 that guides vaccine information disclosure.
To become and continue as a COVID-19 vaccine provider, you will need to meet the following reporting requirements:
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More information on California vaccine reporting requirements can be found on the CDPH website.
Additional Reporting to County of Santa Clara
- Vaccine providers in Santa Clara County are required to report information about vaccine inventory to the County Health Officer, separate from the state CAIR reporting requirement. The Health Officer may also request additional information for administration, oversight or other purposes. Specifics will be provided during the Vaccine Provider Onboarding and Orientation Meeting with the County of Santa Clara Public Health Department.
- Report to the Public Health Department patients who tested positive after being fully vaccinated. Providers should still report patients who test positive for COVID-19 after being fully vaccinated. Fully vaccinated is defined as: ≥ 14 days following receipt of the second dose in a 2-dose series, or ≥14 days following receipt of one dose of a single-dose vaccine. Follow the same procedure as for reporting non-vaccinated patients by using the Case Report Form online or send PDF by secure email.
- Myocarditis and Pericarditis. Since April 2021, cases of rare myocarditis and pericarditis have been reported in the United States after mRNA COVID-19 vaccination (Pfizer and Moderna), particularly in adolescents and young adults. There has not been a similar reporting pattern observed after receipt of the Janssen COVID-19 Vaccine. All cases of myocarditis following receipt of COVID-19 vaccine, as well as other adverse events following vaccination, should be reported promptly to the VAERS. Myocarditis and pericarditis following COVID-19 vaccine administration do not need to be reported to the County Public Health Department.
- Thrombocytopenia syndrome (TTS) is an extremely rare side effect of Janssen COVID-19 Vaccine. All cases of TTS following receipt of COVID-19 vaccine, as well as other adverse events following vaccination, should be reported promptly to the VAERS. TTS following COVID-19 vaccine administration does not need to be reported to the County Public Health Department.
Frequently Asked Questions for COVID-19 Vaccine Providers
- COVID-19 for Providers Home
- Vaccine Info for Providers
- Provider Responsibilities and Guidance
- Resources for Patients
- Provider FAQs
- Health Alerts Archive